Payment Tracking Tips for Mobile Notaries

The problem with scattered payments

Signing fees arrive from signing services, title companies and individual clients — often on different schedules. Without one list, outstanding fees are easy to forget.

Five habits that help

1. Record the fee when you book, not after the job.
2. Note who pays — the client, a signing service or a title company.
3. Mark status right after the job: paid, unpaid or refunded.
4. Review unpaid jobs weekly and follow up.
5. Keep a history so you can see totals by month.

Track it alongside the appointment

SignFlow AI tracks payment status on each signing so you always know what is outstanding. It does not process card payments — it keeps your records organized. Start your 14-day free trial.